Welcome to the Civil War Roundtable of Gettysburg. "The most important Roundtable, in the most important small town, at the most important battlefield, in the most important country in the world."

—Joe Mieczkowski, past president

bookhead

October 25, 2018

SPEAKERS

Board Meeting Notes


Gettysburg Civil War Roundtable
Board Meeting Minutes
September 13, 2018

Attendees:
Lynn Heller, President; Eleanor Bilz, Recording Secretary; Linda Seamon, Corresponding Secretary; Roger Heller; Hilda Koontz; Dale Molina; Bill Myers; Dave Joswick, New Letter Editor; Linda Joswick Web Master

President Lynn Heller opened the meeting at 6:10 p.m.

Old Business

  • Dave Joswick made up new 2018 Membership Forms with current information; this form was included with the Newsletter.
  • Per suggestion by Fred Hawthorne, Deb Novotny has agreed to write a history of our Plaque Committee.
  • Lynn and Roger Heller were elected to represent us at the 2018 Roundtable Congress in Harrisburg. There was a strong emphasis on recruiting members. To that end, we will add a line for email addresses on the sign-in sheet, when a new guest comes to our meeting. We will then follow up with them. We will continue to give them our welcome letter. While at the Congress, Roger made contact with a potential future speaker regarding the USCT and cemetery connection to the Civil War. One “problem” with recruiting new members is the possibility of out-growing the space we have at the GAR Hall.
  • Bill Hewitt made two book award trophies; it has been discussed previously as to what we should pay him. We voted to give him $25.00 for each trophy.

Unfinished Business

  • We still need a chair for the Cal Doucette Achievement Award.

New Business

  • Lynn Heller submitted our October meeting information to be publishes in The Gettysburg Experience and will continue to do so on a monthly basis.
  • Suggestions for obtaining door prize donations from the local businesses for our Holiday Banquet resulted in a conversation about asking members to volunteer to be assigned to specific streets in town, asking the businesses if they would like to donate a gift certificate, or coupons, etc. Lynn will draw up a sign-up sheet and ask for volunteers at the meetings. Linda S. has volunteered to canvas Steinwehr from the Heritage Center to the intersection with Taneytown Road. Linda Joswick suggested having a letter to give to those businesses explaining our roundtable's mission and what their donation will be used for.
  • Linda Seamon contacted some businesses to see if they would be interested in giving our members discounts. She has three in agreement, so far and will continue to contact some businesses. Members should show their membership card to receive the discount.
  • Paul Shevchuk, who led our August field walk about Camp Colt, has donated his honorarium to the Dwight David Eisenhower Society. The society sent us a gracious thank you note, and has made our roundtable a member.
  • Mr. Charles Pike, not a current member, passed away and in lieu of flowers, requested donations to our Roundtable. We have received two checks for $50.00 each. We wrote thank you notes to each donor.
  • Barbara Finfrock had suggested we have a banner with our name on it displayed at our meetings. Lynn suggested we have a banner made that will hang from the podium. She will go to Staples for prices once we determine the size, and we will revisit at the next Board Meeting.
  • Larry and Roger would like to donate the Book Committee’s copy of the Busey and Busey, four volumes of Confederate Dead at Gettysburg to the ACHS. Everyone was in agreement.
  • Larry sent in a request for two items: All books submitted for award consideration are considered property of the roundtable and thus subjected to any action by the Board and that the Distinguished Book Award Committee be established as a required committee, thus making the Chair an ex officio member of the Board. The motion to approve was made by Hilda, seconded by Dale and approved.

Committee Reports

  • Treasurer: Dave Diner (Excused): Investment: $2500.00; Operational: $7,157.34; Preservation: $1,920.39. Total: $11,577.73
  • Membership: Linda Seamon: 67 lifetime members; 88 members in 2018. Linda will send out information to 2017 members who did not rejoin and will ask them if they wish to renew for 2019.
  • Programs: Roger Heller: The 2019 speaker schedule is in place, and March’s speaker will be the Book Award winner. Subjects for the talks have similar but distinct themes focusing on soldiers’ and civilians’ diaries and letters and two talks on Gen. Meade. May 11 is the date for our field trip. We will meet at 8 a.m. and return at 5:30.
  • Plaque Committee: Kendra Debany (Excused): A check was received from John Buchheister, The Maryland Suttler, for $106.00 to replace his original plaque which was apparently stolen.
  • Book Committee: Larry Plymire (Excused): Book Committee meeting is Tuesday, October 9.
  • Nominating Committee: Al Ferranto (Excused):
  • Show and Tell: Al Ferranto: Sept. Ted Hirt, Oct. Dick McGeary and Nov. Kurt Kramer

Adjournment:

  • Next meeting is November 8, 2018.

Respectfully submitted
by Eleanor Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
July 12, 2018

President Heller opened the meeting at 6 p.m.

Old Business

  • Switched website host to GoDaddy.
  • No volunteers came forward to form Refreshment Committee therefore, we will not offer refreshments for our upcoming meetings at the GAR Hall.
  • No volunteers have yet come forward to chair Cal Doucette Achievement Award Committee. Lynn has the information binder from Ron Rock, former chair. The Board will conduct this committee as a group until a volunteer comes forward to chair this committee.
  • Lynn contacted Bill Hewett to confirm agreement to make Book Award trophy for 2018 book award. Not sure if it will be made of witness tree wood or not.

Committee Reports

  • Treasurer, Dave Diner: We are in good shape. Account numbers are similar to last year. Present overall balance $12,497.54.
  • Membership, Linda Seamon, absent, no report. Brief discussion followed later in meeting on confusion over the cost of membership; some folks are sending in checks for incorrect amount because they have the old form. Lynn will ask Dave Joswick if he can make a new form for 2019 indicating the current amount is $30 individual/$45 family.
  • Programs, Roger Heller: Speakers for 2019 almost complete. Summer outdoor programs will come together with possible visit to the cannon shop.
  • Plaque Committee: Kendra Debany, absent. A later discussion, initiated by Fred, was that we should write a history of how the plaque committee started. It could be an article for the newspaper or a handout at meetings and at the Visitors’ Center. Lynn will ask Kendra, and Deb Novotny, if they would be willing to write this.
  • Book Committee, Larry Plymire: New reader, Ted Hirt. Larry is looking for more people but they are in pretty good shape.
  • Nominating Committee, Al Ferranto, absent: Al will begin attending meetings in January as we begin to address the need for candidates for the offices of a new President and Vice President.

New Business

  • It was voted that Lynn and Roger Heller will represent our Board at the 2018 CWRT Congress. This is a conference for roundtable leaders to discuss ways to increase recruitment and retention.
  • Lynn Heller will make Facebook page announcement at each monthly meeting.
  • Bill spoke of a little-known bookshop, the Rock Top Book Bindery, in Cashtown. It has great CW books. He will “share” this info at the September meeting.

Adjournment:

  • President Lynn Heller closed the meeting at 6:30
  • Next meeting is September 13.

Respectfully submitted
by Eleanor Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
May 10, 2018

Call to Order: 6:05 at Perkins Restaurant

Present: Lynn Roger, President; Kendra Debany, Vice President; David Diner, Treasurer; Eleanor Bilz, Recording Secretary

Board Members: Roger Heller, Hilda Koontz, Bill Myers, Larry Plymire

Dave Joswick, Newsletter,
Linda Joswick, Web Master

Lynn introduced our new Board Member, Bill Myers.

Unfinished Business:

  • Fred Hawthorne has not yet spoken with Bill Hewitt regarding the cost of woodworking a mounted cannon for the Book Award winner.

Old Business:

  • A check for $500.00 from our Preservation Fund was given to Scott Mingus on April 28, as a donation to York County History Center, in lieu of payment to him for leading our Spring Field Trip.
  • Our Field trip was a success and yielded a slight profit. Two participants missed the bus due to a misunderstanding of the departure time. Scott Mingus offered to take them on a private tour at no additional cost.

New Business:

  • After receiving a $150.00 bill from Wide Open (our website host), and the difficulties in dealing with that company, it was decided to pay the bill and switch hosts to GoDaddy. A motion was made by Roger Heller to pay the bill and switch companies. Kendra seconded the motion and all approved.

Committee Reports:

  • Treasurer: Dave Diner reported a balance of $12,743.17. We received a $100.00 donation from the Shultz’. The field trip was a money maker. We have a slight deficit in our preservation fund but future donations at our scheduled meetings will be coming in during the year.
  • Membership: Linda Seamon was not at meeting. Lynn Heller reported that membership is coming along. Some people do not know the correct amount of our membership dues and David Joswick said he would mention it in the newsletter.
  • Programs: Roger Heller reported that the field trip was a success. We had three no-shows, which he was aware of and two who missed the bus. As noted above, they will be escorted on the trip at a later date by Scott Mingus. Roger also reminded us that the summer outdoor programs will begin at 6 p.m. and last approximately one hour to one and one-half hours.
  • Plaque: Kendra Debany had nothing new to report.
  • Book Committee: Larry Plymire expressed concern over the lack of readers for the 2017 books under consideration. A small committee of readers would not make the award valid. We presently have six readers. Dave Diner asked if the required feedback was too daunting for the average reader. Bill Myers said he thought the feedback required was reasonable. Larry said there is an evaluation sheet for each book in order to keep everyone’s evaluation consistent but that he would look at the sheet to see if it could be less burdensome to the evaluator.
  • Nominating Committee: Al Ferranto was not present at this meeting. Roger noted that there are a number of positions to be filled, specifically, President and Vice President. Also, a Refreshment Committee needs to be formed or we will consider eliminating the coffee and cookies available at each meeting, starting in September. The lack of volunteerism also brought up the issue from Hilda that there is a waning interest in the book raffle. It might be that most of our members may have read the books being offered.
  • Cal Doucette Achievement Award Committee: No chair at this time. Larry suggested that since we have no one offering to chair this committee, perhaps it should be a Board effort since any nominee will have to be screened through the Board.
  • Show and Tell: Al Ferranto was not present.

Next Board Meeting: July 12, 6 p.m.


Gettysburg Civil War Roundtable
Board Meeting Minutes
March 8, 2018

Call to Order: 6:00 at Perkins Restaurant

Members Present: Lynn Heller (President), Eleanor Bilz (Recording Secretary), Dave Diner (Treasurer), Ron Rock (Nominating Committee), Larry Plymire (Book Committee), Roger Heller (Programs), Linda Seamon, Corresponding Secretary
Board Members: Dale Molina, Fred Hawthorne, Hilda Koontz
Dave Joswick, Newsletter

Reports:

  • Treasurer- Dave noted that our budget is in good shape. We have an income of $2687.22, which includes funds collected for the Field Trip and Preservation Fund.
  • Secretary- Linda reported that we have 206 members which includes 66 lifetime members.
  • Programs- Speaker list unchanged. Roger announced the April 28 Field Trip has 16 people going so far. The trip to Wrightsville and Columbia will be led by Scott Mingus, who is waiving his fee. It was suggested that we instead make a donation to the York County History Center. Since our usual donations are $500. Roger made a motion to give that amount, Larry seconded it and it was approved. At the last meeting, when Roger mentioned our summer trip on the Gettysburg streets, Fred reminded us that Gettysburg ordinance prohibits walking groups of more than 25 persons. It was suggested to Roger that we alert the police about our activity and it will probably be okay. Roger also mentioned that 2/3 of the speakers for 2019 have been scheduled. The Spring Field trip to Middleburg, Aldie and Upperville, Va. Will be led by Kevin Pawlak.
  • Plaque Committee- Kendra, absent. No report.
  • Book Committee- Larry nothing to report
  • Nominating Committee- Ron reported that Bill Meyers is taking over Ron’s position on the Board when it expires in April. Al Ferranto has volunteered to take the Chair of the nominating committee if no one else steps up. Nominations from the floor will be taken at the March meeting if anyone else is interested. We need someone to Chair the Cal Doucette award committee. Ron will write up a job description and make available all his past documents regarding this committee.
  • Show and Tell: Lynn for Al. A friend of Larry Sherfy, Jim Roth, will bring a piece of the old Cyclorama painting for the March meeting.

New Business:

  • A question was asked as to what we should reimburse Bill Hewitt for the two Book Committee trophies. Fred will check out the cost of the wooden cannons.
  • The Audit of the Roundtable has been reviewed by Hilda and Linda and they will officially comment at the April meeting.
  • Chuck Teague made suggestion that we use money from our Preservation Fund to clean up the monument in front of the GAR. Lynn contacted President Anne Zabawa of HGAC, who in turn contacted Lucas Flickinger of the NPS for suggestions on who could do the work. He said he and his team will clean the monument, the cannon, the lions, the gravestones and the monument in the back for free as a community service. Lynn asked Anne if they were working on any projects for the GAR Hall and they have a fund set up to repair the windows on the street side of the Hall. Fred made a motion to donate $500. and Ron seconded it and it was approved.
  • Lynn asked for a short bio our of board members in order to introduce us at the Roundtable meeting. Fred ‘s will be read next if he is at the meeting.
  • Lynn added the list of all the current standing committee to the president’s binder.

Adjournment:

  • All business being covered, President Lynn Heller declared the meeting adjourned at 7:00 p.m.
  • The next meeting of the Board is May 10 at Perkins at new time: 6 p.m.

Respectfully submitted,
Ellie Cingire Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
January 11, 2018

  • Call to Order: 6:30 at Perkins Restaurant

Members Present: Lynn Heller (President), Kendra Debany (Vice President), Eleanor Bilz (Recording Secretary), Dave Diner (Treasurer), Ron Rock (Nominating Committee), Larry Plymire (Book Committee), Roger Heller (Programs)
Board Members: Dale Molina, Fred Hawthorne, Hilda Koontz
Linda Joswick, Web Master
Dave Joswick, Newsletter

Preliminaries:

Reports

  • Treasurer- Dave noted that our budget is in good shape. We have a profit of $619.39 which includes funds collected for the Holiday Banquet and Preservation Fund.
    Secretary- Lynn reported on behalf of Linda Seamon that we have 198 members and expect more members in 2018. Dave Diner asked Linda J. to amend the PayPal site to note if someone is a new member or a renewing member.
  • Programs- Roger announced the Field Trip is April 28. There will be flyers at the February meeting and in the March newsletter. The trip to Wrightsville and Columbia will be led by Scott Mingus. When Roger mentioned our summer trip on the Gettysburg streets, Fred reminded us that Gettysburg ordinance prohibits walking groups of more than 25 persons.
  • Plaque Committee- Kendra reported that there is an application awaiting approval and hopefully they will visit the house on Monday. It is an 1844 house on Company Farm Road, in Aspers.
  • Book Committee- Larry see Unfinished Business
  • Nominating Committee- Ron reported that Bill Myers is interested in taking over Ron’s position on the Board. He promised to keep up with his email at the library. We also need a new chair for the Nominating Committee and the Cal Doucette Achievement Award Committee.
    Terms of office: Lynn and Kendra 2019; Linda 2018-19; Ron 2018; Ellie 2020; Dale and Fred 2020; Roger and Larry 2019; Bill Myers 2021; Hilda 2021.

Unfinished Business:

  • A question was asked as to whether we needed specific Book Committee awards. Lynn will ask Bill Hewett if he is still making the wooden cannons we have been using (but without witness wood). A lengthy discussion included: is an award from a trophy book sufficient not to embarrass us. Can a plastic award measure up to our usual wooden cannon award? Lynn feels there are appropriate awards in the catalogue. Roger asked if the cannon could be made of other materials. Another Roundtable gives out a plexiglass trophy and it seems to be agreeable to the recipients.
  • Discussion between Larry and Linda Joswick will take place regarding the issue that some of the book committee members do not use the computer to forward their reviews causing Larry to share the reviews with everyone on the committee by making copies and mailing out the information.

New Business:

  • Change in By-Laws regarding Vice President’s term of office to mirror that of the President was approved.
    There are no more Book Award Trophy’s and frames for speakers. Three frames for awards were purchased by Lynn at Walmart.
  • Thanks to Ron’s suggestion, Roger is using the College for our printing of newsletter and any required flyers at considerably lower costs.
  • The Audit of the Roundtable is being reviewed by Hilda and Linda and they will officially comment at meeting.
    Lynn and Roger Heller will be away in January and should the meeting be called due to snow, David J will send out emails.
  • Lynn asked for help with the set up of refreshments. Hilda and Kendra agreed to help set up and break down.
    Kendra suggested moving up our Board meeting to 6 p.m.

Adjournment:

  • All business being covered, President Lynn Heller declared the meeting adjourned at 7:00 p.m.
  • The next meeting of the Board is March 8, 2018 at Perkins at new time: 6 p.m.

Respectfully submitted,
Ellie Cingire Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
November 9, 2017

  • Call to Order: 6:30 at Perkins Restaurant

Members Present: Lynn Heller (President), Kendra Debany (Vice President), Eleanor Bilz (Recording Secretary), Dave Diner (Treasurer), Ron Rock (Nominating Committee), Larry Plymire (Book Committee),
Board Members: Dale Molina, Fred Hawthorne, Hilda Koontz
Linda Joswick, Web Master
Dave Joswick, Newsletter

Preliminaries:

  • Lynn noted that our budget is in good shape. See Treasurer’s report below. And, that the cost of the Holiday Banquet remains at $32.00, the same as last year. Also, we received a thank you letter for our $500 donation to the ACHS.

Reports:

  • Treasurer- Dave We have a balance of $12,004.37 which includes funds collected for Holiday Banquet and Preservation Fund.
  • Secretary- Lynn reported on behalf of Linda Seamen that we have 203 members for 2017.
  • Programs- Lynn reported for Roger that our next speaker is David Dixon on “The Other Gettysburg Address.”
  • Plaque Committee- Kendra reported that there are four applications pending, but have been ongoing for some time.
  • Book Committee- Larry will announce the Book Award recipient at the Banquet.

Unfinished Business:

  • Proposed amendment to our By-Laws: The Vice President will serve a two-year term with an option for renewal on a year-to-year basis for no more than four years. This will be voted on at the November 16th meeting.

New Business:

  • We will include a year-to-date financial statement in the January newsletter.
  • Larry Plymire spent $120.00 of his own money on materials for the Book Award Committee. A motion was made to reimburse Larry for this expenditure.
    Discussion: Some of the book committee members do not use the computer to forward their reviews. Therefore, in order for Larry to share the reviews with everyone, he makes copies and mails out the information.
  • A motion was made by Eleanor Bilz to reimburse him and seconded by Ron Rock. However, next year if computers are not used, Linda Joswick will do the scanning and all reviews will be sent out by email to the Book Committee members.
  • Email address has changed: ljply37@gmail.com
  • There are no more Book Award Trophy’s and frames for speakers. This will have to be added to the budget. We will look at trophy catalogues. A question was asked as to whether we needed frames. Lynn will continue to purchase frames as our budget remains in good shape.

Adjournment:

  • All business being covered, President Lynn Heller declared the meeting adjourned at 7:00 p.m.
  • The next meeting of the Board is January 11, 2018 at Perkins.

Respectfully submitted,
Ellie Cingire Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
September 14, 2017

  • Call to Order: 6:10 at Perkins Restaurant

Members Present: Lynn Heller (President), Kendra Debany (Vice President), Eleanor Bilz (Recording Secretary), Dave Diner (Treasurer), Ron Rock (Nominating Committee), Roger Heller (Program Committee)
Board Members: Dale Molina, Linda Joswick, Web Master, Dave Joswick, Newsletter

Reports

  • Treasurer - Dave: We have a balance of $11,130.46. We are $700.00 ahead due to the Preservation Fund. Our Operational Fund is ahead due to monies from the Antietam Trip. Our budget for the year is $3,000.00 and we are at $2400.00.
  • Secretary - Lynn reporting for Linda: 189 members for 2017, including 65 lifetime members.
  • Programs - Roger:
    • Our September speaker is Kathleen Thompson – “How Mental Trauma and Insanity were Treated during the Civil War.”
    • Speakers for 2018 are confirmed and Dave will include the list in the newsletter. If no book is awarded, Roger will provide an additional speaker.
    • Our next field trip is April 28.
    • Our summer program is lined up, including rain dates for each of the outdoor programs.
  • Plaque Committee - Kendra reporting for Deb: There is nothing new to report.
  • Cal Doucette Achievement Award-Ron will present Barbara Finfrock with the award at the September meeting.
  • Nominating Committee - Ellie will run again as recording secretary for a two-year term, Dave will run again as treasurer for a two-year term and Hilda will run as board member for a three-year term.
    • Ron will not return to board seat nor committee heads for the Cal Doucette Achievement Award Committee or the Nominating Committee.

Unfinished Business:

  • Al Ferranto has a volunteer for our five-minute Show and Tell segment at September meeting.

New Business:

  • The cost of our Christmas party will remain the same as last year, $32.00 per person, which will include a ticket for a chance for a door prize.
  • New meeting start time is 7:00 p.m. with refreshments at 6:30.

Adjournment:

  • All business being covered, President Lynn Heller declared the meeting adjourned at 6:40 p.m.
  • The next meeting of the Board is November 9 at Perkins.

Respectfully submitted,
Ellie Cingire Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
July 13, 2017

  • Call to Order: 6:30 at Perkins Restaurant

Members Present: Lynn Heller (President), Linda Seamon (Correspondent Secretary), Eleanor Bilz (Recording Secretary), Dave Diner (Treasurer), Ron Rock (Nominating Committee), Larry Plymire (Book Committee), Roger Heller (Program Committee)
Board Members: Dale Molina, Fred Hawthorne,
Linda Joswick, Web Master
Dave Joswick, Newsletter

Preliminaries

  • Lynn thanked Dave Joswick for donating laptop to our Roundtable.

Reports

  • Treasurer- Dave We have a balance of $12,320.67 which includes funds remaining from our recent field trip.
  • Secretary- Linda said we have 186 members for 2017, including 65 lifetime members.
  • Programs- June’s on the field program was with Sue Boardman.
    • July 27th’s on the field program will be John Hoptak, the 12th New Hampshire. Meet at the Pennsylvania Monument.
    • August 24th’s on the field will be with Caitlin Kostic Brown, discussing Berdan’s Sharpshooters.
    • Roger contacted and confirmed our September and October speakers and is putting together the 2018 schedule.
    • Roger is considering our next field trip. The guide would be Scott Mingus to talk about Early’s Division in Wrightsville, with lunch on our own. Further on he is considering a rip to Monocacy and the Civil War Medical Museum in Frederick, Md.
  • Plaque Committee- Kendra was absent—no report
  • Book Committee- Larry said members are reading their books and nothing further to report.
  • Cal Doucette Achievement Award-Ron will present Barbara Finfrock with the award at the September meeting.

Unfinished Business:

  • At our last meeting, Roger made a motion to donate monies as follows:
    • Bill Hewitt had suggested making a contribution to the Foundation towards the construction of a trail from the Visitor’s Center to the George Spangler Farm. Discussed and tabled for the time being.
    • Roger then made a motion that the monies might go to the ACHS museum capital campaign. To ensure that this project gets enough financing to go forward, it was suggested that we specify that this $500 donation is ear-marked only for the capital campaign. If the project does not go through, we can then determine if this donation can be used for another purpose. Dale seconded this motion. Dale Molina will ask Ben Neely if it would be convenient for him to attend the October meeting to receive the donation.
  • After some discussion Larry made a motion to change the bylaws regarding the term of the Vice President; it was decided that the bylaws should mirror that of the President. The Vice President will serve a two-year term with an option for renewal on a year-to-year basis for no more than four years. Roger seconded this motion. This will be brought up at the September and October meetings and voted on at the November meeting.
  • Lynn announced that Bill Hewitt may not be able to provide the roundtable with witness tree frames. After we have used our existing supply, the frames will be store bought.

Adjournment:

  • All business being covered, President Lynn Heller declared the meeting adjourned at 7:00 p.m.
  • The next meeting of the Board is September 14 at Perkins.

Respectfully submitted,
Ellie Cingire Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
May 11, 2017

  • Called to Order: 6:30 p.m. at Perkins

Members present: Lynn Heller (President), Kendra Debany (Vice President), Linda Seamon ( Corresponding Secretary), Eleanor Bilz ( Recording Secretary) Ron Rock ( Nominating Committee & Award Chair), Larry Plymire (Book Committee), Roger Heller ( Program Committee)
Board Members: Dale Molina, Hilda Koontz, Fred Hawthorne. Linda Joswick ( Web Master) and Dave Joswick ( Newsletter).

Preliminaries

Lynn welcomed back Fred Hawthorne, former President, Vice President, and most recently Secretary of the roundtable.
Lynn ran through a review of Agenda items from the last Board meeting:
- Our roundtable will donate $500.00 to “Save Historical Antietam Foundation” on our May field trip.
- Financial audit for 2016 completed. All in order. Budget on target. Treasurer’s report was passed out.
- Al Ferranto will be contact person for Show and Tell starting in September.
- Need for a designated laptop discussed. Hilda donated a laptop which is being checked out by Hank Seamon to see if it will meet our needs. Dave Joswick reported that he has one that we may be able to use. Roger will contact him if necessary.

Reports

  • Treasurer: Dave was not at the meeting but Lynn presented his report. We have a balance of
    $13, 260.64 from all funds, which includes funds for our upcoming trip.
  • Secretary: Linda said we have 182 members for 2017, including 67 lifetime members; thirty three former members from 2016 have not renewed and therefore, will no longer receive newsletters.
  • Programs: Roger said our May speaker is Dr. Brian Jordan, “Marching Home”. Our June “in the field” program will be presented by Sue Boardman who will conduct a tour on Culp’s Hill.
    Roger announced a switch in our July and August summer programs: July’s program will be the 12th New Hampshire presented by John Hoptak August will be Caitlin Kostic Brown, discussing Berdan’s Sharpshooters.
  • Field Trip: We will meet on May 20th at 7:30 a.m. at the Walmart parking lot.
    We are going to Antietam and Roger has contacted Tom Clemens, Chairman of the “Save Historical Antietam Foundation.” He will meet us at Antietam to receive a
    $500.00 donation from our roundtable.
  • Plaque Committee: Kendra is working on a number of applications. She ordered ten plaques at a cost of $933.00.
  • Book Committee: Larry and members are reading their books and had nothing further to report.
  • Cal Doucette Achievement Award: Ron announced that Barbara Finfrock will be the recipient and has been notified. The award will be presented in September.

Unfinished business: No unfinished business.

New Business:

  • Lynn suggested two projects for consideration for preservation donations:
    • Bill Hewitt has suggested making a contribution to NPS towards the construction of a trail from the Visitor’s Center to the George Spangler Farm. Fred Hawthorne raised the
      issue that the land might in fact belong to the Foundation and our donation could end up in the NPS general funds instead of used towards the trail. Lynn will investigate who indeed owns the land through which the trail will be built, before any donation is made.
    • Route 30 Mural preservations fund sought. An effort to preserve the art work at Gettysburg Shopping Center on West Street, as the paint is peeling. This is in the early stages and we are not sure if the work will actually take place. Further investigation is needed.
    • Roger made a motion to table consideration for donations to these two projects until more information is obtained. Ellie 2nd.
  • Lynn brought up the upcoming “Show and Tell” which will take place at our monthly meetings. It should last no longer than a couple of minutes; 5 minutes tops. All were in agreement.
  • Kendra brought up the fact that some believe that too much time is spent at the beginning of the meetings on business reports. It was decided that only those committee chairs with pertinent information to share will be called upon to make a report. Also the number of books for raffle will be reduced to save time.
  • A discussion also arose about changing the start time of the meetings. After discussion, Roger made a motion that refreshments will be ready at 6:30 p.m. and the meeting will begin at 7:00 p.m., starting in September. Ellie 2nd. and all voted approval. Kendra will announce this at the May meeting, and Lynn will announce at the 3 summer programs. It will be published in the July and September newsletters, and posted on the web page.
  • The term of President Heller’s was clarified: Lynn will serve for a 2 year term, with the option of renewing on a year to year basis for no more than a total of four years.
  • After some discussion on changing By-Laws regarding the term of of the Vice President, (from one year, renewable for one year,) to be up for discussion at the July meeting, proposing the Vice President will will serve a two year term with an option for renewal on a year to year basis for no more than a total of four years. This will sink up the President’s and Vice President’s terms of office. It will be announced at the September and October meetings and voted upon at the November meeting. It will be published in the November newsletter.

Adjournment:

  • All business being covered, President Lynn Heller declared the meeting adjourned at 7:30 p.m.
  • The next meeting of the Board is July 13th at Perkins.

Respectfully submitted,
Ellie Cingire Bilz, Recording Secretary


Gettysburg Civil War Roundtable
Board Meeting Minutes
March 9, 2017

  • Called to Order: 6:30 p.m. at Perkins

Members Present: Lynn Heller, (President), Roger Heller (Program Chair), Linda Seamon (Correspondent Secretary), Dave Diner (Treasurer),
Eleanor Bilz (Recording Secretary).

Board Members: Dale Molina, Larry Plymire, Larry Korczyk (last meeting as Board member)

Al Ferranto, Guest

Preliminaries

Lynn briefly reviewed business issues from last meeting.

  • PayPal was set up for field trip
  • Larry gave out book review guidelines

Reports

  • Treasurer- Dave passed out financial statement. We have balance of $13,097.47. Additional funds are due to monies deposited for our upcoming field trip.
  • Secretary- Linda said she emailed or called delinquent members. We have 90 paid members and just added 7 new members for a total of 97 paid members for 2017. We have 37 from 2016 who have not renewed their membership.
  • Recording Secretary: Ellie had nothing to report.
  • Programs- Roger handed out the speaker list for the remainder of 2017. All of them are confirmed save the October speaker. If he cannot do his talk due to work commitments, Roger has a back-up speaker. Roger mentioned that in considering speakers and topics, he wishes to hear not just about the battle, but about people. He also wishes to see more women speakers. For our summer speakers, he set up rain dates, due to a history of inclement weather at past summer meetings.
  • Plaque Committee- At the last meeting, Kendra said the cost of the plaques is $933 for 10 plaques plus a one-time charge of $85 to remake the mold which disintegrated over the years.
  • At that point, Dave suggested using the preservation fund monies for the plaques and then reimbursing the fund as the plaques are sold and a motion was made to table the discussion of whether is use the monies in the preservation fund to pay for the plaques. However, at this meeting, Dave said he and his wife decided to make a donation of $1,000 to cover the cost of the plaques. Larry made a motion to use income from the sale of the plaques to go into the preservation fund to be used for purchase of future plaques. Linda seconded the motion and it was passed by all.
  • Book Committee- Larry put together and distributed a guideline for the book award program. He has 11 books and possibly three more will be forthcoming. He has 10 readers in his committee. It was noted during this discussion that there may not be any more “witness wood” available for future trophies.
  • Cal Doucette Achievement Award-Ron was absent but there was nothing to report.
  • Nominating Committee- Ron was absent but Lynn announced that Chuck Teague put forth his name as President. Lynn suggests that we not announce Chuck’s name to the membership yet, in the hope that others may step forward for this position.

Unfinished Business:

  • Items listed on the agenda as unfinished business were mostly covered under the committee report section.
  • Lynn will put together an updated list of Committee Chairs and members for the President’s Binder.
  • As part of our field trip, $500.00 of the Preservation Fund monies will be used as a donation to the Save Historical Antietam Foundation.
  • Linda reported that the Audit Committee did a financial review of our books and complimented Dave on a fine job of keeping track of our finances. She provided a written report to Lynn and will give an oral report at the April meeting.

New Business:

  • Al Ferranto asked to address the Board. He proposed reinstating the Show and Tell portion of the meeting with a maximum of 10 minutes to discuss the item(s). He offered to be the contact for such requests and to put an ad in the Gettysburg Times. If there is no presenter for a particular meeting, Al will bring in items of interest that he possesses.
  • Roger brought up the need for updated equipment for our speakers. He purchased a new cable for the laptop and a remote for switching PowerPoint slides while speaking. He is absorbing the cost as a donation to the Roundtable. However, he mentioned the need for a designated laptop so that speakers need only bring a flash drive to our meetings.

A discussion followed on ways to achieve this. Purchase outright? Ask for monies to be donated? Ask for a used laptop in working condition? No decision was made at this time.

  • Roger mentioned that there might only be one seat left on the bus for our field trip.
  • At this time Lynn thanked all the Board members for their hard and dedicated work, and that it was a pleasure to work with them all for the past two years.

Adjournment:
All business being covered, President Lynn Heller declared the meeting adjourned.

The next meeting of the Board is on May 11th at Perkins.

 

November 15
General Jacob Cox and the Battle of Franklin
Gene Schmiel

cannon

December 6
Members Holiday Party
Dr. Carol Reardon

cannon

January 24, 2019
Simon Cameron
Dr. Paul Kahan

cannon

February 28
The Civil War Letters of David andMahala Beem
Dr. Peter Carmichael

cannon

March 28
Book Award Winner
TBD

cannon

April 25
11th Corps at Gettysburg
Dr. James Pula

cannon

May 23
Meade's Decisions at Gettysburg
Dr. Richard Sommers

cannon

June 27
Tour of the GNMP Cannon Shop
Lucas Flickinger

cannon

July 25
The Battle of the Peach Orchard
James Hessler

cannon

August 22
East Cavalry Field
Chris Army

cannon

September 26
Thomas W. Colley's Civil War Experience in the 1st VA Cav.
Dr. Michael Shaffer

cannon

October 24
The Diary of LeRoy Wiley Gresham
Jan Croon

cannon

November 21
George Gordon Meade
Dr. Jennifer Murray

cannon

December 12
Members Holiday Party
The Park and It's History
Benjamin Dixon

cannon

 


EVENT INFORMATION

 

Here is your RT membership renewal reminder for 2019

Enclosed with your newsletter is a membership form for the upcoming calendar year 2019. This is the form that should accompany your renewal dues. Please get rid of any old forms you may have as this is the only one acceptable. Note, it reflects the current and correct cost for renewal membership: $30 for individuals and $45 for a family, as well as prorated amounts for new members joining later during the calendar year. You can also find the form at our Membership page.


Camp Letterman site update

Glen Hayes from the Gettysburg Battlefield Preservation Association has been working for almost two years in an impressive effort to save 17 acres from development at the site, which is owned by S&A Homes.

He has initiated a letter writing campaign, resulting in a voluminous amount of letters to S&A Homes, written by historical societies, roundtables (Lynn Heller has written twice on behalf of our roundtable), historians, including James McPherson, Harold Holzer, and Gary Gallagher, and preservation societies. Petitions have also been sent. The overwhelming public support from 37 states, Canada, England, and Italy, shows that Camp Letterman is an important part of the Battle of Gettysburg to many people. Resolution is expected in September.
For more information and an indepth interview with Glen Hayes go to www.historynet.com. In the search window type interview glen hayes and hit enter.

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